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Bid365 — AI for Public Procurement

From 40 hours per bid to 4. Tender specs, SEAP bids, HG907 cost estimates — generated, validated, submitted.

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The problem

Public-tender bids consume 40+ hours per opportunity. Teams lose 5–10 evaluation points on minor poorly-filled criteria. HG907 cost estimates are a world of legal math juniors take months to learn.

How it works

  1. 1

    Import the SEAP listing / TED link / PNRR file. The system auto-detects eligibility criteria, deadlines, lot structure.

  2. 2

    158+ specialized AI agents generate in parallel: tender specs, technical offer, financial offer, HG907 cost estimate, annex 8 forms.

  3. 3

    Dual-pass QA pipeline (deterministic + semantic) catches inconsistencies before the evaluation committee sees them. 11+ HITL gates force human validation where it matters.

  4. 4

    Export DOCX/XLSX/PDF ready for submission. Bundle includes versioned cost estimate (parent_id chain) — for later audits by CNSC or Court of Accounts.

Capabilities

Tender specs generator

20 specialized agents produce legally-compliant tender specs: structure, weighted criteria, annexes, anticipated contestations. TipTap editor with DOCX/XLSX/ZIP export.

SEAP bid generator with 3 envelopes

29 agents cover the technical, financial and qualification envelopes. SSE streaming — you watch construction in real-time, not a 10-minute black box.

HG907 cost estimates + Annex 8 (zero-LLM, pure computational engine)

For construction works, cost estimates are calculated by a deterministic engine per HG 907/2016 + Annex 8 + Fiscal Code art.220¹. ROUND_HALF_UP on Decimal, 14 validation rules. We reproduce F3 recaps from real offers down to the exact leu.

Lot-aware bidding

Auto-detects lot structure from the listing, generates parallel offers for each chosen lot, ZIP bundle with root + lot_N/ structure. Intra-lot and cross-lot QA.

Watchlist + daily digest

Track tenders, companies (CUI), CPV codes, keywords. Daily 08:30 email with changes (newly published winners, deadlines <3 days, new tenders on your radar).

Fraud detection + integrity checker

Detects collusion, cross-company purchases, shell company patterns, simulates CNSC contestations. For public buyers who want to verify procedure integrity.

Hands-free voice chat

Ask the platform in spoken Romanian, answer comes in two forms — text for screen and natural voice for listening in the car or on the move.

External API + RAFAI integration

API-key auth, webhooks, audit log. Teams already using consultants can integrate Bid365 as a backend engine while keeping their existing UI.

Tech stack

  • ▸ 158+ specialized AI agents (multi-layer orchestration)
  • ▸ Hybrid RAG (BGE-M3 + Qdrant + RRF + CRAG + HyDE + Reranker)
  • ▸ Pure computational engine for HG907 cost estimates (Decimal precision)
  • ▸ Real-time SSE streaming

Evidence

  • ✓ 40h → 4h: time reduced per offer on real client average
  • ✓ 8+ public sources integrated (SEAP, PNRR, EU funds, TED, Official Gazette, ANAF, CNSC, portal.just.ro)
  • ✓ 14/14 legal validation rules PASS on cost-estimate pipeline verified E2E
  • ✓ Zero hallucination on cost engine (pure computational, no LLM in critical path)

FAQ

What types of tenders does it work on? +
Romanian SEAP/SICAP, EU TED, PNRR, EU funds (POIM, POCU, POR etc.). For construction works, we also generate HG907 + Annex 8 cost estimates.
Will the generated cost estimate pass a Court of Accounts audit? +
Yes. The engine reproduces F3 recaps from real verified offers down to the exact leu, with version chain (parent_id) — for retroactive audit. 14 legal rules (Fiscal Code art.220¹, HG907 annex 8) verified on every generation.
What stays human? +
Strategy ('do I bid this one?'), final offer validation, signature/submission, relationship with client/committee. AI removes the dead hours; decisions stay with the specialist.
What does it cost? +
Monthly tiers proportional to volume (firms with 5 offers/month up to 60+/month). For consultants bidding for clients, ABAC with separately-billed sub-accounts. Detailed in a 30-minute conversation.
Can we integrate with our existing systems? +
REST API + webhooks + bulk export. We already integrate with RAFAI (EU funds virtual assistant). For specific ERPs or CRMs, we deliver a custom connector in 2-4 weeks.

We start with a 30-minute conversation.

Free AI-readiness audit for companies with 50+ employees. We reply within 24 hours.

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